Prince Bernhard Nature Fund (PBNF) Privacy Protocol
Effective date: January 03, 2020
The Prince Bernhard Nature Fund (“us“, “we“, or “our“) operates the https://www.pbnf.nl/ website, referred to in this policy as “our website”.
The Prince Bernhard Nature Fund, hereafter referred to as “PBNF” is a Dutch endowment fund with its office at Kraanspoor 24, Amsterdam, The Netherlands and registered at the Chamber of Commerce under the KvK number 41190195.
The mission of the PBNF is twofold: (1) The PBNF supports small, preferably local initiatives worldwide towards the conservation of endangered species (flora & fauna), or initiatives that in other ways promote the conservation and wise use of nature and our natural resources base. It does this by giving small grants to conservation organizations worldwide; (2) The PBNF also stimulates innovation and cooperation within the nature conservation sector, by challenging itself and others to think outside the box and to exchange opinions, thoughts and experiences. It does this by organizing seminars and (co-) developing a website for nature conservation projects and knowledge sharing called Conservation Connect.
This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our website and the choices you have associated with that data. We use your data to provide and improve our website. By using our website, you agree to the collection and use of information in accordance with this policy.
Definitions
Our website
Our website is the https://www.pbnf.nl/ website operated by the Prince Bernhard Nature Fund
Personal Data
Personal Data means data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession).
Usage Data
Usage Data is data collected automatically either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
Cookies
Cookies are small files stored on your device (computer or mobile device).
PBNF
Refers to the Prince Bernhard Nature Fund
Conservation Connect
Refers to a third-party website (no url known yet – under construction) co-founded by PBNF.
Information Collection and Use
We collect several different types of information for various purposes, depending on the nature of your interactions with us.
Types of Data Collected
Personal Data
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:
• Personal details such as your Email address, First name and last name, Phone number, Address, State, Province, ZIP/Postal code, City and Organizational bank account number.
• Your personal interactions with us. We collect information about your interactions or conversations with us and our people, for example emails you write to us to make enquiries, grant applications or job applications to submit, or if you attend one of our events.
• Personal information contained in correspondence. We may keep a record of information attached to or included in correspondence, such as project proposals and reports and CV’s.
• Cookies and Usage Data
Usage Data
We may also collect information how our website is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our website that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
Tracking Cookies Data
We use cookies and similar tracking technologies to track the activity on our website and we hold certain information.
Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies are also used such as beacons, tags and scripts to collect and track information and to improve and analyse our website.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our website.
Examples of Cookies we use:
• Session Cookies. We use Session Cookies to operate our Service.
• Preference Cookies. We use Preference Cookies to remember your preferences and various
settings.
• Security Cookies. We use Security Cookies for security purposes.
Use of Data
The PBNF uses the collected data for various purposes, depending on the interaction we have:
• To evaluate and process your grant application, if you applied for a grant
• To update you on your grant application and request additional information if necessary
• To transfer the grant to you, if you applied for a grant and succeeded
• To provide the public with information about the project for which you have requested money
• To provide support such as answers to your queries and advice by email
• To build and maintain a relationship with you or your organization
• To maintain, improve and monitor the usage of our website
• To notify you about changes to our website
• To comply with our own legal obligations
Children’s Privacy and Collection of Sensitive Information
Our website does not address anyone under the age of 18 (“Children”).We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.
We don’t collect sensitive personal data such as information on your religion, race or health. An exception can be made if there are specific lawful reasons to use this information, in which case we will always ask for your consent to collect it.
Sharing and Transfer of Data
Your information, including Personal Data, may be transferred to – and maintained on – computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction. If you are located outside Netherlands and choose to provide information to us, please note that we transfer the data, including Personal Data, to Netherlands and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
In accordance to the use of data described above, where relevant, the PBNF may share your personal information with several third parties, amongst which:
• The general public. When you apply for a PBNF grant, some essential information about your project proposal will be visible for the general public on your project page. Also your contact details will be made public this way, in case other projects would like to contact you. The information on your project profile is by default taken from your application form but can be modified by you at any moment. The information on your profile and profile page itself can be placed on our website itself or may be shared with another website or platform that we provide to you to showcase your work.
• Other Funds and grantmakers. We may share more details on a project proposal, report or personal communication with other funds and grantmakers. We may do so e.g. as a response to a request for references or to provide information on what and who we are funding, to increase efficiency in our sector and prevent fraud.
• Social media organisations. PBNF may post details of projects including project updates, project pictures and news on the PBNF social media accounts to promote projects and provide additional exposure for your work.
• Third party conservation experts. In order to evaluate your grant application, the PBNF makes use of a reviewing panel consisting of conservation experts based all over the world. In order to review your proposal, these experts get access to your full application form. These experts will treat these proposals as confidential and will not freely share them or details mentioned in them to any third party.
• Third party non-governmental organisations. For identity verification, fraud prevention and detection services.
• Courts, government agencies and authorities. PBNF may share your information with other international third parties such as regulatory- and tax authorities, courts and government agencies to comply with our legal obligations or where such disclosure may be permitted or required by law.
• Service Providers. PBNF may share your information with third parties that provide the Fund with a service, such as accountants, auditors, insurers, legal service providers, IT developers, IT service providers and hosting providers, third parties that process our grants, and banks, based in the Netherlands.
• The successor of the Fund. In the event of a merger, sale or re-organisation, your information may be disclosed to any successors of the Fund for them to use for the purposes as set out in this Privacy Policy.
Security of Data
The security of your data is important to us and We use a variety of technical and operational security measures to protect your personal information. For example we:
• Work as much as possible with a paperless administration
• Secure our website with a SSL certificate
• Ensure the physical security of our offices; and
• Ensure the physical and digital security of our equipment, devices and systems by adopting a password protection, encryption and access restrictions
Despite these measures, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
Retention period of Data
We keep your data for as long as is reasonably necessary to enable us to fulfil the abovementioned data requirements (see Use of Data). We operate a data retention policy and look to find ways to reduce the amount of information we hold and the length of time that we need to keep it. Some data may only be relevant for one year while other information may be held for a longer period of time. Information that is kept for longer is for example the contact details of applicants and grantees, and both rejected as well as successful grant applications, so that whenever a grant proposal is submitted, it can be verified if money has been requested for this same project/by the same applicant in the past and what the outcome was of this request. The project proposal and contact details of the applicant also stay indispensable for follow-up of the project in the years after grant acknowledgement. Project proposals are therefore retained for up to 7 years. Information that is kept for shorter is for example job applications. We retain any unsuccessful CVs or job applications that we receive for a period of up to 1 year.
Links to Other Sites
Our website may contain links to other sites that are not operated by us. If you click a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Exercise your Rights
As a European citizen, under GDPR, you have certain individual rights. You can learn more about these rights in the GDPR Guides online, such as https://ico.org.uk/. If you wish to:
• withdraw consent that you have provided to us to use your personal information,
• receive a copy of any information we hold about you
• To rectify any information
Please contact us by sending an email to nature@pbnf.nl. We will respond as soon as possible but always within 4 weeks to your request.
At the end of your grant application we also ask you to contact us in case your project proposal holds any sensitive information that you don’t want to have published or shared with the general public. We encourage you to indeed do so, we will always try to accommodate you and acknowledge your request. You don’t have to be located in a GDPR country, this goes for all persons and organizations.
Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.
We will let you know via email and/or a prominent notice on our website, prior to the change becoming effective and update the “effective date” at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If you have any questions about this Privacy Policy, please contact us by sending an email: nature@pbnf.nl